When you are evaluating a new VDR the first step is to determine what your specific requirements are and how the VDR will be used within your business. This will allow you to understand what features and services are necessary. You can then evaluate different options to figure out which best fits your business’s needs. This approach will ensure that your company gets the most value from the software. It can also avoid issues in the future like unaffordable excess charges for storage and users.
You should look for the VDR with robust security measures like encryption and authentication protocols. A reliable VDR also has watermarks to make it harder for unauthorized users to copy or take screenshots of documents. You can also choose a VDR that requires multi-factor authentication or IP restrictions to access, as well as a timer that limits the amount of time users can access the documents on their devices.
Check if you can determine if the VDR provides user management and document approvals. These capabilities can be beneficial to many businesses. If your business is in the real estate sector, you might require sharing private documents with other parties in the course of loan syndication. A modern VDR with these features can create a safe, collaborative environment that makes it easy to share documents without fear of exposing.
Then, consider how you can adapt the VDR can be to different operating systems and devices. Look for a provider that has mobile apps as well as a universal search feature and support via different channels, such as email, phone and chat.