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Board portals make it easier to prepare for meetings by allowing members access to meeting materials, emails that are sent by fellow directors, organizational guidelines, and their respective tasks in one location. They can save organizations money by eliminating the need for materials for meetings to be sent via post or email.
When choosing a portal for your board, choose one with an intuitive design. This will allow your board members and leaders to navigate on their preferred devices. Also, look into the quality of service and reputation of the company. Make sure they’re able to answer questions you have as well as provide training and help with problems with the software.
Meeting planning is made easy by an agenda builder for boards, and it’s easy to add security to private pages, linkable outline templates and more. Plus, it’s possible to take the agenda and create a meeting minute template, which will cut down the time spent preparing even further.
It is vital to have access to documents instantly during meetings. The most current information is crucial for making better decisions and avoiding frustrating delays. Board portals enable members to access important information and documents using their smartphones, tablets or laptops. This makes it unnecessary to mail and request paper documents, or courier them to a meeting site.
Moving to a paperless meeting systems also promotes more sustainable business practices as well as enhancing ESG objectives. Board management software reduces the environmental impact to up to 95% when compared with traditional board packs.